Is your garments management process a complicated and unclear procedure or is it well-structured and organised?
At many organisations, garments or uniforms are mandatory. Not just in the healthcare sector or industry, but also in many other branches. First, in most cases Personal Protective Equipment (PPE) is required. Furthermore, comfortability is an important aspect for users. Last, corporate identity is important and the fact that users enjoy wearing smart uniforms.
All organisations, ranging from small to large, face the same issues.
At LCT-Textilligence, we too recognise this issue. It starts with purchasing garments for our technical team. On the first purchase we decide based on safety, comfort and colour. But replacement is due after a number of years. Then we face some employee turnover. “I’m not wearing that old polo shirt…”
At that moment you, as entrepreneur or responsible employee, realise that it is not all that easy. The need for garments registration is real. Personal packages, Excel files with smart schedules and grabbing the wrong garments from the inventory are all part of the job when there is no smart registration system.
Outsourcing is an option
Many organisations outsource these processes to a laundry service once the organisation grows to a certain size. A smart option, you then lease the garments just like you would when leasing a car for a specified time and potentially number of wash cycles. Purchasing and inventory administration is managed by the laundry service. So too is the maintenance and cleaning. Laundry services always use registration systems based on RFID chips. Nowadays the standard chip is a UHF label. The benefit is that an entire batch of laundry can be registered in a matter of seconds.
Garments registration becomes essential when dealing with a large group of employees. Even with “only” 20 employees the process can already become unmanageable. We can highlight many examples of small and large challenges;
- How old is each garment item? The colours may look faded, but the garments have only been used for one year. Otherwise, the employee claims to not have received new garments all year. The responsible manager now has to go through the cluttered file to find the right forms.
- Once an employee terminates the job, it is claimed he or she has only been issued one uniform.
If that item would cost €15.00, you might opt to take the loss rather than to get to the bottom of the time-consuming process of tracing down the garments. Unfortunately, the garments expenses involved are much higher than that. The purchase of garments, potentially the laundry and sorting costs and the necessary manpower for this process can be easily managed. By providing each item with an RFID chip and registering the data in the CHIPTEX software of LCT-Textilligence, you gain a full insight. When has the item been made available? What is the current stock? How many garments was each employee issued? Once an employee terminates their employment, the garments are collected and checked. Any missing garments are reimbursed and the money is taken out of the vacation allowance or from the last salary.
The garments registration system of LCT-Textilligenceis the base of the fully automated garments distribution systems, but can also be used as software solution for garments registration. In case the organisation grows over time, it can always be complemented with a corresponding distribution and collection system.
LCT-Textilligence has customers in various market sectors. Depending on the price of the garments, a garments registration system is essential. There are instances where thousands of euros have been saved by using registration solutions of LCT-Textilligence.
Should you require any additional information about garments registration systems, please contact us. You can also consult our website for information about the possibilities.